Hello and thank you for participating as a presenter during the 24-hour International Design Conference virtual event. We are thrilled to have your expertise contributing to helping others learn and advance this important topic area for design. This page to help you prepare for the event and share relevant information just for our speakers and presenters. All other most up to date information about the event itself can be found on this website (navigation menu above).
Your main point of contact at IDSA is Austin Del Gallo - firstname.lastname@example.org
Password for the Attendee Hub is: JoinIDC2020
IDC 2020 will be divided into 6 tracks, each lasting 4 hours long. Each track will feature a series of 'main stage' presentations followed by a group of breakout sessions you can choose to attend based on your personal preference. Each track will end with a presentation by an IDSA Student Merit Award Winner and a final Keynote.
The entire event will be a continuous, non-stop presentation lasting a full 24 hours. All times are shown in US Eastern Daylight (Universal Coordinated Time, UTC -4). Grab a cup of coffee and let's have some fun!
Share your experience #IDC24hrLive
Kristine Arth - Tracks 1 & 4
Verena Paepcke-Hjeltness, IDSA - Track 2 (Education Symposium)
Spencer Nugent - Tracks 3 & 6
Jeevak Badve, FIDSA - Track 5
Role of the Emcees
The emcees will open and close each content track during IDC. They will help navigate the transitions between speakers, communicate general housekeeping notes, and provide 'on the fly' commentary for the audience.
Emcees help guide the audience through the event and are a key part of the audience experience.
At the conclusion of each track, the emcees will 'hand off' the IDC 'stage' to the next emcee in line to begin the next series of content.
Virtual Event Technology Details
We will use ZOOM conferencing software to conduct this event. Please visit ZOOM.us to download and install the latest software on your device.
Please log in to the zoom webinar (link will be provided) and be prepared to present at least 30 min prior to your sheduled session beginning. This will allow time to troubleshoot if needed and also account for any variability in the schedule.
This is a professional event, please consider wearing professional dress / business casual while you are on screen. That said, we want you to be feel comfortable and confident in whatever you choose to wear :)
You will run your slide presentation from your computer. Slide decks should be presented as full screen PowerPoint or Keynote in 16:9 (wide screen) format.
There are several features we can use during your presentation to enable audience participation including: Polls, Q & A, and Chat boxes.
If you have other specific requirements or platforms you'd like to use, please let us know at your soonest convience so we can be prepared.
1 - Lighting
Make sure you have good front light—meaning the light shines brightly on your face. If your back is to a window, close the shades. While natural light is often the best choice, if your home office doesn’t have natural light, consider placing supplemental lighting to enhance your image.
2 - Backgrounds
Please use the provided IDC branded virtual backgrounds during your presentation.
If you don't wish to use a virtual background, try to ensure the space behind your head is clutter-free and enhances your professional image.
Please do not use a background with personal or branded content other than IDC.
3 - Know the Technology
This is a performance, so make sure you know how to make it work. A dry run is essential so that you’re comfortable with the platform features.
We will have a co-host (or producer or moderator) to assist you with the technology so that you can focus on your presentation.
4 - Play to the Camera
When you are the one speaking, look directly into your computer’s camera. Put the camera at eye level. Try not to have your camera too far above or below you. If you are part of a panel or a team of presenters, make sure you are aware of when your camera is on. If you are not speaking but your camera is on, make sure you look like you are paying attention! Powerful presenters understand the importance of making eye contact with their audience, so this means you have to simulate the same effect virtually.
5 - Get Close (But Not Too Close)
You want the camera to frame your face, neck, and shoulders. People are drawn to faces, so you don’t want to lose that connection by being too far away, but you also don’t want your face to take over the whole screen like a dismembered head because, well, that looks weird. Practice your positioning and distance.
6 - Stand Up
If possible, use a standing desk or position your laptop so you can stand at eye level with your computer. Standing up provides a higher energy level and forces us to put our body in a more presentation-like mode. If you have to sit, lean forward as you would if you were presenting at a real meeting or as if you were a TV news anchor. Avoid slouching away from the camera, as that sends a signal that you are disconnected from the audience.
7 - Be Animated
Just like in a live presentation, you want to present with a little energy and animation. Too slow or too monotone in your voice makes it easy for folks to disengage and tune out. Keeping people engaged virtually requires you to actually be engaging.
8 - Pace Yourself
Without real-time visual audience feedback cues, getting the pacing right can be difficult. Even though you want to infuse some animation and energy into your presentation don’t pump up the speed too much. If you tend to be a fast talker in real life, practice slowing down just a bit. If you’re a slow talker, you may want to speed up just a bit.
9 - Do a Sound Check
If your sound is garbled, people will tune out. If they can’t clearly hear you, they will leave. Make sure your sound emits clearly. Sometimes headphones or external microphones work better than the computer audio, sometimes not. Try to practice with the same technical configurations and location that you will use for your presentation.
10 - Plug Into Your Modem
If possible, plug your computer directly into your modem using an Ethernet cable. This will give you the strongest signal and most stable internet connection. The last thing you want to happen during your presentation is to have a weak or unstable internet signal.
11 - Engage Your Audience
Just as if you were doing an in-person presentation, craft your presentation to engage the audience. Try not to speak for more than ten minutes without some sort of pause or audience engagement. Use the participant list to interact with your participants by name. Have people chat or raise a hand if they want to speak.
12 - Be Yourself & Have Fun!
Audiences connect to authenticity, so be yourself! Let your personality show through. Have fun. If you look like you’re enjoying the presentation so will others. Research shows that happy people retain information better than bored or disinterested people, so model the energy that you want to create. The audience takes its cue from you.